If your staffers, especially in your Finance department, are reluctant to go paperless, their reasons probably fall into one of these three falsehoods.
1. Electronic docs don’t have the same legal validity as paper. Truth is, electronic methods have the same legal and monetary validity as any paper format – and they can be used need to print out an electronic invoice that meets all of the legal requirements.
2. Electronic forms of invoicing and payment are useful only in large organizations. There’s
a tendency for some folks to believe they won’t see enough return on the investment. However, even small and midsize companies can speed up their processes and cut down on administrative tasks like mailing.
3. Traditional paper methods are more secure than electronic processes. There’s a lot of worry about data security these days. But if you take proper precautions, electronic methods can actually be safer. For example, you can create backups of your digital documents that comply with legal regulations.
Source: What’s Working in Credit and Collection, 1/13.